Does BillDine handle VAT on restaurant bills in the United Kingdom?

A new outlet's menu prices include VAT. You can change that in Settings → Billing rules → Taxes. A business registered for VAT starts from ready-made tax groups: VAT 20% and VAT 0%. You can check and change them in Taxes. With a regular VAT registration, a business's bill is titled “VAT receipt”. Without one, it prints “Bill”, with no tax on it.

Which payments can a restaurant in the United Kingdom take?

Cash is always on, and the POS works out the change. Card: the guest pays on your own card machine, and the POS records it. Your own methods too, such as meal vouchers, recorded at the POS. You pay for BillDine itself in US dollars, through Razorpay Checkout.

How much does BillDine cost in the United Kingdom?

Every new account starts with a 15-day free trial. After it, the POS keeps selling on the free plan, up to 10 bills a business day at each outlet. Paid plans start at US$40.88 a year (about £31).

Does BillDine work without the internet?

Yes, the POS does. If the internet drops, it keeps selling and saves orders on the device: dine-in, takeaway and delivery orders, kitchen tickets, printing the bill and cash payments. It sends everything when the connection returns. The POS must have been online recently; it sells offline for up to 72 hours.

Restaurant POS for the United Kingdom

BillDine is billing, a kitchen screen and stock on the laptop, tablet or phone you already have. This is what it sets up for a restaurant in the United Kingdom.

Sign-up is open in the United Kingdom. Choose it when you sign up, and BillDine sets your currency, time zone and tax defaults.

VAT on your bills

A new outlet's menu prices include VAT. You can change that in Settings → Billing rules → Taxes.
A business registered for VAT starts from ready-made tax groups: VAT 20% and VAT 0%. You can check and change them in Taxes.
A dish can have its own tax for takeaway and delivery.
Your business's tax number is its VAT number, like GB123456789.

What your bills say

With a regular VAT registration, a business's bill is titled “VAT receipt”. Without one, it prints “Bill”, with no tax on it.
When a guest gives a business tax number, the bill is titled “Invoice”.
Under the total, the bill shows the amount before tax and the VAT at each rate.

How guests pay

Cash is always on, and the POS works out the change.
Card: the guest pays on your own card machine, and the POS records it.
Your own methods too, such as meal vouchers, recorded at the POS.
You pay for BillDine itself in US dollars, through Razorpay Checkout.

Currency, rounding and dates

Your menu, bills and reports are in British pounds (GBP).
A new outlet doesn't round bills. You can turn rounding on in Settings → Billing rules → Payments.
Reports count your financial year from 1 January. The owner can choose another day on Business details.
A phone number typed without a country code is read as a number in the United Kingdom (+44), like 07400 123456.

What BillDine costs in the United Kingdom

Silver Plan
BASIC
Ideal for small cafes and quick service outlets.
US$40.88 / year
List Price US$74.97 Save 45%
or US$6.78 / month
about £31 · billed in US dollars
2 POS terminals per outlet · unlimited kitchen screens
- 1 brand and 1 outlet included — buy more brands and outlets any time
- Group-wide dashboards & outlet comparison when you buy more outlets
- Up to 5 staff accounts per outlet
- Up to 2 POS terminals per outlet
- Import your menu from photos — 10 photos a year
- Basic analytics & reports
- Digital menu management
- Order management & billing
- Customer CRM & loyalty system
Start free
Gold Plan
RECOMMENDED
Best for growing multi-terminal and full-service restaurants.
US$68.15 / year
List Price US$102.24 Save 33%
or US$10.19 / month
about £51 · billed in US dollars
10 POS terminals per outlet · unlimited kitchen screens
- Everything in Silver, plus:
- 1 brand and 1 outlet included — buy more brands and outlets any time
- Group-wide dashboards & outlet comparison when you buy more outlets
- Up to 15 staff accounts per outlet
- Up to 10 POS terminals per outlet
- Import your menu from photos — 20 photos a year
- Advanced analytics & deep insights
- Complete inventory & stock management
- Purchasing & vendor management
Start free
Platinum Plan
For busy restaurants that want everything BillDine offers.
US$272.69 / year
List Price US$306.78 Save 11%
or US$27.24 / month
about £205 · billed in US dollars
100 POS terminals per outlet · unlimited kitchen screens
- Everything in Gold, plus:
- 1 brand and 1 outlet included — buy more brands and outlets any time
- Group-wide dashboards & outlet comparison when you buy more outlets
- Up to 100 staff accounts per outlet
- Up to 100 POS terminals per outlet
- Import your menu from photos — 50 photos a year
- Accountant export
Start free

More outlets: 20% off each additional outlet, 30% off from the 6th

Prices are in USD. Kitchen screens are unlimited on every plan — only POS terminals count.

Amounts in GBP are approximate, at 0.75 GBP per US dollar (rate set 26 October 2026). You are billed in US dollars.

All plans and prices

The same in every country

Printers

Thermal receipt and kitchen printers. The BillDine app on an Android phone or tablet prints by itself to Wi-Fi printers on its network and to Bluetooth printers paired to it. In a browser, bills and kitchen tickets open the print dialog, so a USB receipt printer works too. An outlet with no Android device can use BillDine Printer Helper on a Windows computer.

Languages

Each person chooses the language of their own screens: English, French, German, Dutch, Malay, Hindi and Tamil. Screens stay in English until someone picks a language, and each outlet sets the language its bills print in.

Devices

A laptop, a tablet or a phone you already have. The BillDine app runs on Android phones and tablets with Android 8.0 or newer: the POS, the kitchen screen and the back office. On an iPhone, an iPad or a computer, BillDine runs in the browser.

Where your data is kept

On BillDine's servers and database at DigitalOcean, and its files at Supabase. Each business's data is kept apart from every other's and encrypted on its way to and from BillDine. The Privacy Policy lists every provider that helps us and where each one keeps data.

Questions

Does BillDine handle VAT on restaurant bills in the United Kingdom?: A new outlet's menu prices include VAT. You can change that in Settings → Billing rules → Taxes. A business registered for VAT starts from ready-made tax groups: VAT 20% and VAT 0%. You can check and change them in Taxes. With a regular VAT registration, a business's bill is titled “VAT receipt”. Without one, it prints “Bill”, with no tax on it.
Which payments can a restaurant in the United Kingdom take?: Cash is always on, and the POS works out the change. Card: the guest pays on your own card machine, and the POS records it. Your own methods too, such as meal vouchers, recorded at the POS. You pay for BillDine itself in US dollars, through Razorpay Checkout.
How much does BillDine cost in the United Kingdom?: Every new account starts with a 15-day free trial. After it, the POS keeps selling on the free plan, up to 10 bills a business day at each outlet. Paid plans start at US$40.88 a year (about £31).
Can I sign up from the United Kingdom?: Sign-up is open in the United Kingdom. Choose it when you sign up, and BillDine sets your currency, time zone and tax defaults.
Where is my data kept?: On BillDine's servers and database at DigitalOcean, and its files at Supabase. Each business's data is kept apart from every other's and encrypted on its way to and from BillDine. The Privacy Policy lists every provider that helps us and where each one keeps data.
Does BillDine work without the internet?: Yes, the POS does. If the internet drops, it keeps selling and saves orders on the device: dine-in, takeaway and delivery orders, kitchen tickets, printing the bill and cash payments. It sends everything when the connection returns. The POS must have been online recently; it sells offline for up to 72 hours.

Ready when you are

Create your account and go straight in: no set-up questions, and a few days of sample orders to explore. Your free trial starts when you sign in.

Setting up a POS terminal or kitchen screen? Use this device as a terminal